Transfer Process

Provisional students are required to submit a transfer report for a formal review process at the end of their provisional period of study.  This requirement is in accordance with section 6.2 of the Faculty of Medicine and Health Protocol for the implementation of the University Code of Practice for Research Degree Candidatures.

It is expected that they will work closely with their supervisor(s) in order to produce the report.  The transfer report will be reviewed by a panel consisting of a minimum of one independent assessor, at least one of their supervisors and in some cases, their postgraduate research tutor at a transfer viva examination.  They will be required to give a 10 minute presentation of their research at the transfer viva examination.

It is the supervisor’s responsibility to arrange the date and venue of the transfer viva examination.

The Faculty Graduate School will write to the student at the appropriate time providing them with the deadline for their transfer report.  They will be expected to submit their transfer report on GRAD.  They will also be provided with a copy of the guidelines for the transfer report but these can be downloaded from the links below:

Faculty of Medicine and Health guidelines for the transfer report and structure of transfer viva examination.

Academic Integrity Form

Independent Assessor

The Faculty Graduate School will ask you to nominate an independent assessor at the same time as we write to the student to ask them to produce and submit their transfer report.  This should be someone who is not directly involved in the students supervision, clinical supervision or mentorship who is either a University member of staff, honorary member of staff or suitably qualified NHS member of staff working within one of the Leeds hospitals

Structure of PhD Transfer Viva Examination

Faculty transfer assessment panel guidelines

University transfer assessment guidelines 


The timescales for the transfer process are shown below:


FGS write to student

Report to be submitted to the FGS


Process to be completed and FGS to inform RDSO of decision

PhD - FT

7 months

10 months

12 months

PhD - PT

18 months

22 months

24 months

PhD - SS 18 months 22 months 24 months
MD - FT 7 months 10 months 12 months
MD - PT 10 months 16 months 18 months
4 Year PhD in Cardiovascular Disease and Diabetes - FT 13 months 16 months 18 months
4-Year PhD in Anatomy 13 months 16 months 18 months
Prof Doc (SofD) - FT 13 months 16 months 18 months
Prof Doc (SofD) - PT 24 months 28 months 30 months
Integrated PhD 18 months 22 months 24 months


The possible outcomes of the transfer viva examination are:

  • In the case of Provisional students for doctoral degree or Postgraduate Research candidatures – transfer to doctoral registration (in some cases the independent assessor may request minor changes to the transfer report).

  • In the case of Provisional students for the degree of PhD or Postgraduate Research candidates – transfer to MPhil registration (this option is not normally available to split-site students)

  • On the first occasion only that the work is assessed – deferment of a decision about the transfer for a limited period to permit the work to be revised and then reassessed

  • A decision that the student withdraw from a research degree candidature

Please complete the transfer report on GRAD following the transfer viva.  

If you have any queries regarding this process, please contact Claire Guttridge in the Faculty Graduate School.